Do you feel like you’re repeating yourself? Over and over? Sending the same invoices, to the same clients, but for a different month? Well at least it sounds like regular money is coming in, which is great. Now you just need some time to enjoy it, which is where our recurring transactions feature steps in to ease some of the admin burden.

What are recurring transactions?

When you’re creating invoices for customers in Pandle (or any bookkeeping software) there’s bound to be times when you’re generating the same transaction for the same customer, as part of a regular service. It might be a monthly retainer fee, or a repeat order for products they need on a regular basis.

With Pandle you can automate the process of creating and sending these invoices rather than doing the work manually every time. You can programme a set number of invoices, on whatever schedule you like, or even set them to run until you hit the stop button.

Recurring transactions can work for other things too. So, if you get regular repeat invoices from a supplier, you can automate their entry into your records. If you pay staff the same wages every month, you can set this up to appear in your accounts as a recurring transaction.

Why do I need them?

Recurring transactions are particularly useful for those who regularly invoice the same customers for identical amounts. The feature will save you oodles of time, and will make your bookkeeping more efficient.

We’ve made recurring transactions even better by enabling the user to control when transactions should occur. This means it isn’t limited to just one period of time; you can stop and start then transactions as and when you need.

How to set up recurring invoices in your Pandle account

Setting up recurring transactions on your Pandle account couldn’t be easier. Once logged into your Pandle account, simply select the option ‘Categories’ in the menu at the top of the page.

On the next page, press the green plus symbol and click on the ‘Recurring Transactions’ button from the drop down menu. A new page will appear. Here you should again select the green plus symbol.

Clicking this will open a pop up, which will ask you to fill in the following pieces of information about the recurring transaction:

• Start date: Here, enter the date you would like to start invoices to be automatically created from.
• Type: This asks what type of transaction you would like to create, the options being ‘customer’ or ‘supplier’ invoice.
• Repeat every: You will then be asked to enter the number of times you would like this transaction to be repeated within the period you select, be it days, weeks or years.
• Status: The status feature determines whether this recurring transaction is ‘active’ or ‘paused’. This means you don’t have to delete a transaction and recreate it, simply pause it with the option to begin it again at any time.
• Et voila! You’ve created your first transaction and are on your way to making bookkeeping easier than ever.

Having trouble setting up your recurring transactions? Leave us a comment below or send an email to the Pandle team at support@pandle.co.uk.