Here at Pandle, we think bookkeeping should be as straightforward as possible. After all, the businesses who rely on our free accounting software have a lot of other things to focus on.
It’s why Pandle is always working away to help reduce the risk of accidental errors in our users’ bookkeeping, because if we know one thing in this world, it is that accurate accounts are essential for running a successful business. To help reduce the potential for errors even further, we’ve added a new alert to our existing Transaction Locking feature. Sweet!
How does Pandle’s transaction locking help?
Pandle users can choose a date, and lock transactions up until that point. It means that transaction can’t be entered into completed periods by mistake. For instance, into a previous financial year, or VAT period.
Entering transactions into previous periods causes confusion, especially when simple human error means entering the wrong date on an invoice.
Plus, if that information has already been used to submit a return to HMRC, subsequent changes could lead to some difficult questions.
For VAT registered businesses, Pandle will take care of this each quarter. The software automatically locks the period when the user saves their VAT return. It helps prevent the risk of adding transactions to VAT returns which are already complete.
Having this sort of protection and control is reassuring, not only for business owners, but also for accountants and bookkeepers using Pandle with their clients.
Accountants can securely lock periods that are complete, giving everyone peace of mind that they’re only entering transactions into the current financial period. There’s far less chance of those annoying mistakes which can trip everyone up and disrupt a client’s bookkeeping records.
Alerting users to draft transactions
Simply locking transactions up to a specific date helps protect them from any accidental edits in the future. We took it one step further, to help our users make sure their bookkeeping is as accurate as possible!
So now, users (or their accountants) receive an alert if there are any draft transactions waiting to be confirmed if they have a date on or before the transaction lock date. It means Pandle can prompt users to check their bank accounts and confirm these draft transactions, before they can save the transaction lock date.
Using the Transaction Locking feature
The option to lock transactions up to a certain date is available on the Company Settings page.
Select the ‘Business Info’ tab and scroll down to find the ‘Lock transactions up to’ field. Users can then either enter the date manually, or tap the calendar icon to choose the correct date.
Enter the date, then just click the ‘Update Company’ button.
An alert will pop up if there are any draft transactions dated during that time period, so they can be confirmed in Pandle.
It’s just one of the many ways Pandle helps users avoid errors in their bookkeeping. That way, they can ensure that their accounts records are as accurate as possible.